HOW TO SPAM-PROOF YOUR LIFE

HOW TO SPAM-PROOF YOUR LIFE
by Joe Halbrook
http://www.CleanMyMailbox.com

Have you ever thought about how much time you spend each day, week, or month scanning your e-mailbox to discern the "good stuff" amidst all the other "refuse?"

"The average corporate employee spends an hour a day going through their email. If just 1/6th of that time is spent identifying and deleting spam, that's six minutes a day, or about 41 hours a year -- more than a 40-hour work week!" - John Audette, I-Sales December 21, 2001 Issue #1474
(http://www.adventive.com/lists/isales/summary.html)

Add it up and, if you're like most people with even a moderate spam (Unsolicited Commercial Email, also known as UCE) problem, you might find that you're actually spending an hour or so weekly, maybe even daily - having to invest your scarce time into such an unnecessary task. I don't know about you, but I could sure find plenty to do with an extra 10 to 25 hours a month.

And, if you own an on-line web site, store, or presence, you already know that the amount of spam you receive is getting ludicrous. Over 95% of all incoming e-mail is spam these days. And the problem only appears to increase with time.

What can be done, if anything, to reduce the amount of spam we have to look at down to just a trickle? Anything?

Believe it or not, in just 30 minutes, one time, you can take measures to insure that this can become a reality. At least a dramatic decrease in the amount of spam can be achieved.

This is a short writing, but it's all you need to really and truly spam-proof your life!

Here's some things that will help:

1. Never publish a hard-coded mailto: A HREF tags on your web site.
   
   One of the most common ways that spammers collect (harvest) email addresses from web sites is by using spambots (called robots, spiders, crawlers) which visit your web site, hop from link to link collecting phrases which have an '@' character in them - those mailto: email addresses - your email addresses!
   
   But, there are numerous techniques that provide an alternative way of displaying your email address and, at the same time, fooling the spambots so they don't find them.
   
   Here are just a couple of those techniques:
   
   
   • Using SSI (Server-side Includes)
     
     By using SSI calls to a CGI script on your server, you eliminate the need to code a mailto: A HREF tag.
     
     Example:
     
     Contact us here: <!--#exec cgi="/cgi-bin/print_addr.pl"-->
     
     In the /CGI-BIN subdirectory of your web server, you simply include a short Perl script to display the A HREF tag:
     
     #!/usr/bin/perl
     print "Content-type: text/html\n\n";
     print "your_addr\@yourdomain.com";
     exit;
     
     When the browser processes the SSI line above, it will call the Perl script (runs on almost all web servers) which will output the A HREF tag dynamically, so that when spambots visit your web pages, they never see the '@' sign, and thus can't harvest your email addresses.
     
     
   • Using Javascript
     
     With just a smidget of Javascript code, you can provide client-side protection against roaming spambots and harvesters. Just place this code in your HTML pages wherever you want to display the email addresses:
     
     <script language="JavaScript">
     <!--
     document.write("your_addr" + "@" + "yourdomain.com");
     // -->
     </script>
     
     
   • Use a contact form on your web site, instead of an email address.
     
     When you provide an HTML form for email contact with your site visitors, not only can you manage the incoming correspondences more efficiently by having them come to one place, but you also remove the possibility of roving spambots harvesting email addresses on your web pages.
     There are many HTML form-to-email scripts out there, and most of them are FREE. Just search any search engine using the terms "formmail" or "form+mail". You should be able to find a simple script and install it in no time.
     
     If you need assistance, there are thousands of references on how to install CGI scripts, or you can even hire a web developer, who should be able to set it up in under an hour.
     
     
2. Never use your "main" email address when you subscribe to a new publication.
   
   Always use an address that you can either abandon, or filter on if you try to unsubscribe and it's not honored, or you start to receive a lot of spam after subscribing to a publication.
   
   Some server-side programs allow you to create "throw-away" alias addresses for this very purpose. See 3) c) below.
   
   
3. Utilize an anti-spam program for your POP3 mailbox.
   
   By anti-spam program, I mean a program that filters out your incoming UCE (spam) mail so you don't have to waste time doing it manually.
   
   In this area, there are currently three common methods of filtering incoming spam from your mailbox. Two of the three methods involve downloading all the UCE along with the "good" items, but filtering UCE, as it comes in. The third method involves an outsourcing solution. You decide which is best for your situation:
   
   
   
   • Email software setting modifications.
     
     This technique involves you manually setting up filtering criteria to catch incoming UCE. It also involves you manually filtering Sender addresses of those UCE that get past your filters.
     
     This technique also requires that you periodically update your filtering rules as the spammers find their way around them. Many times this is at least weekly.
     
     
   • Client workstation anti-spam software.
     
     This technique involves running a filtering program on your workstation "against" your mailbox, as you pull in the incoming mail.
     
     Again, this technique will require frequent updating of the filtering rules and blacklist databases - much like you have to update your virus database software periodically.
     
     It also requires processing time on your PC workstation. If you don't have a "large" spam problem, this may be negligible. If you do, it can take between 2 to 6 times the amount of time to pull your mail in, in order for it to interrogate each incoming item.
     
     The price is right: between free and under $100. You can find it at most software download sites.
     
     
   • Server-side anti-spam techniques.
     
     This, in my opinion, is the best practice for eliminating UCE spam BEFORE it enters your email software (InBox).
   
   
   With this technique another kind of bot (I call it an anti-spambot) will visit your mailbox periodically throughout the day and night, examine each item in your mailbox, weigh it's probability of being UCE spam, then remove it from your mailbox BEFORE you have to see it, if it is likely UCE spam.
   
   The better services of this type will not permanently delete the incoming mail, but will place it in another source, for you to review, should you ever need to recover an item that was accidentally filtered.
   
   In this kind of program or service, the administrators will take care of the ever-changing filtering criteria for you, so you save time in that area.
   
   Sounds good, huh?
   
   There is one modification that you have to make in order to utilize such a technique: If you have your email software setup to check and pull in your mail on intervals of say 5, 10, or 15 minutes, then you will have to alter those settings to something like every 20 to 60 minutes.
   
   This is because the anti-spambot will only visit your mailbox so many times a day (or per hour). So, if you're pulling mail off the server before the bot gets to examine it, it will defeat the purpose.

Well, there it is. Just a few suggestions that might seem simple, but can save your hours of time each month in having to deal with UCE spam.

Like the ole sayings goes: "Where there's a will, there's a way."

If you're willing to spend 30 minute now, you can enjoy a spam-free life in the not too distant future! And the savings in time could be substantial!

Thank You for spending the time to read this. I hope you can make use of these suggestions and implement a winning strategy.

Sincerely,

Joe Halbrook
http://www.CleanMyMailbox.com
"We eliminate spam while you save time"

p.s. Know someone else who complains about spam? Why not pass this information on to someone else who could use it? It's as easy as forwarding it right now.

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